The Safe Management functionality gives you an extended overview and traceability of tender types that you put into the bank from your store’s safe. Typically, money is counted at the end of the day and stored overnight in a selected place, usually a safe, before being transferred to a secure location.
In the Safe Management system you can handle tender types in several ways, keeping track of every step taken:
- Each POS can be connected to one safe.
- You can choose from rules for tender handling specific to your preferences and store needs. There can be different rules for different tender types.
- You can log changes to the bags where the tender is kept.
- You can track mismatches between the EOD total estimated by the system and the actual amount in the POS terminal.
Several actions are available for the tender types. They can be:
- Placed in bag(s), counted or not counted. If not counted, the amount is registered according to the POS but the cashier does not count it and confirm the information.
- Re-counted.
- Transferred to and from the POS, the safe, and the bank, with all transfers logged.
Note: Reports, journals, and transfers are all based on Dynamics Business Central. All transfers go through a journal. Labels can be posted and printed in a similar way as in other parts of LS Central.
Several rules can be applied to the tender types. For example, you can decide whether the money should be counted as a total amount or by denomination. You can also choose to exclude coins from the bank transfer. Some banks charge extra to accept coins, for example, when the coins might as well remain in the store to be used as the next day’s float.
For each bag, in which the tender is kept, there are different options available, such as:
- Breaking the bag.
- Joining bags.
- Splitting a bag into two.
- Changing the type of the bag. A safe bag can be changed to a bank bag, for example.
Tip: If a safe bag that has not been included in calculating and posting statements is changed to a bank bag, the new bank bag is included when statements are calculated and posted.
Important: To guarantee that the Safe Ledger Entries will be transferred correctly, a Scheduler Job running codeunit 99001593 Safe Transaction-Post must exist.
See also
How to: Use Safe Management in Hospitality