Breaking a bag is an irreversible action that dissolves the bag and returns its contents to the safe as uncounted tender. Once broken, the bag ceases to exist as an active entity: all denomination lines are moved to the closed bag history and the original Safe Ledger Entry is closed. A new, uncounted Safe Ledger Entry is created in its place so that the money is not lost from the safe register.
Use this operation only when a bag cannot be reconciled by any other means — for example, when the physical bag was torn, the contents were mixed with another bag, or the bag was never properly counted and a standard re-count is no longer appropriate.
To break a bag
- Click the
icon, enter Store Safe List, and select the relevant link. - Select the safe that contains the bag you want to break, and then on the Related menu choose Safe - Open Bags. The Safe Bag List opens, showing all open bags for that safe.
- Select the row for the bag you want to break.
- On the Related menu, choose Safe Bag - Card. The Safe Bag card opens for the selected bag.
- On the Actions menu, choose Safe Bag - Break Bag.
- A confirmation message is displayed: The Amount from the bag will be un-bagged in the Safe! Do you want to Break the Bag? Choose Yes to proceed.
After you confirm:
- The bag is deleted from the Safe Bag List. A snapshot of the bag at the time of breaking is saved in the closed bag history and remains visible via Safe Bag - Ledger Entry on the corresponding Safe Ledger Entry.
- The original Safe Ledger Entry for the bag is marked as inactive (Bag Active = No, Open = No) and a Date Bag Broken is stamped on it.
- A new Safe Ledger Entry is created with Document Type = Correction and Bag No. left blank. This entry represents the bag amount re-entering the safe as uncounted tender, so it remains visible in the safe balance until it is counted or transferred.
Note: Breaking a bag cannot be undone. If you broke a bag by mistake, you must manually create the necessary journal entries or contact your system administrator.
See also