Deposit Policy

In this article

To create a new Deposit Policy

Settings

Tools

Using and processing deposit policy

The Hotels deposit policy feature allows users to configure how to handle prepayments towards reservation charges.

The deposit policies are then applied through the rate code in Rate Configuration. To see the deposit dues for a reservation, from the Hotel Reservation Card go to Related menu, then Policies and click the Deposit action.

To create a new Deposit Policy

  1. From the Hotel Back Office Role Center's Navigation menu, click Rate Management.
  2. From the Navigation bar, select Deposit Policy.
  3. Click the New action, and fill in the fields.

The table below lists and describes the fields in the Deposit Policy card.

Field Description
Code Unique ID to identify the deposit policy.
Description General description of the policy.

Settings

The calculation logic settings for how to determine the deposit schedule:

Field Description
Invoice Type Specifies which invoice type will pay deposit.
Date Calculation Method Specifies on which date the deposit will be issued, based on the date in the last confirmation in the History log or on the arrival date.
No. of Days The number of days after confirmation or prior to the reservation date when the deposit should be issued.
Deposit % The percentage of the base amount to be calculated. Base amount is the reservation balance of invoice type. It overrides the Fixed Deposit Amount value.
Fixed Deposit Amount Specifies the fixed deposit amount or the amount on top of the percentage calculated. It overrides the Deposit % value.
Tax Included Specifies whether the base amount to calculate Deposit % includes taxes or not.
Calculation Mode

Specifies the mode of calculation of deposit:

  • Deposit Goal- New feature in version 25.0. Considers amounts, what has previously been collected in calculation of deposit to collect. It calculates a Deposit Goal to collect at the calculated date.
  • Separate Deposit - Does not consider amounts previously collected to calculate the deposit to collect. The working mode in versions prior to version 25.0.

Default value can be changed in Hotel Setup.

Tools

From the Actions Pane, you have following tools:

Action Description
Validate Runs a validation process for policy and marks non-valid lines.
Test Opens a Test page where the user can test the deposit policy in different scenarios and check the results.

Using and processing deposit policy

You can set a deposit policy in the Rate Code card as the default setting for all related reservations.

In the Hotel Status Setup Card, you can specify if the deposit policy assignment is carried out or retracted, which would automate the issuing of a deposit schedule, if needed.