Accommodation Tax Setup

Many hotels are required to apply different types of taxes, such as local, state, city, tourism, or environmental taxes, depending on their location.

Important: If the Accommodation Tax Profile structure does not fit your country or city's needs, you can create Accommodation Tax Entry records in a hotel app extension. These records will work with the hotel system.

The Accommodation Tax profile enables hotels to charge multiple types of accommodation taxes for hotel reservations. This tax profile consists of one or more accommodation tax lines, each with a distinct tax setup applied to each reservation.

Accommodation Tax Profile

The Accommodation Tax Profile allows users to set up different Accommodation tax structures that can be attached to a hotel property. The Accommodation Tax Profile has one or more Accommodation Tax Lines.

Field	Description
Accommodation Tax Code	Specifies a unique Accommodation Tax Code.
Description	Description of the Accommodation Tax Code.
Accommodation Tax calculation	Specifies the Accommodation Tax calculation code used, Profile (default), or No Tax. Partners can implement their own calculations of the accommodation tax by extending the hotel app.

Accommodation Tax Line

The tax line defines the accommodation tax structure applied to a hotel reservation.

Field	Description
Accommodation Tax Code	Specifies the Accommodation Tax Code that corresponds to the tax profile.
Description	Description of the accommodation tax line.
Date From	Specifies the starting date for when this accommodation tax line is active. Empty for no begin date.
Date To	Specifies the end date for when this accommodation tax line is active. Empty for no end date.
Tax incl. in Rate	Specifies whether accommodation tax line is included in the Rate Code (room price).
Tax Calculation	Specifies how the tax is calculated: Per room per night Per person per night.
Tax Amount Type	Specifies whether the tax is a fixed amount or percentage of the rate. Amount Percentage
Tax Amount/Percent	The tax amount or percentage specified in the Tax Amount Type.
Tax Posting Account	General Ledger (G/L) account number used when posting the tax.
Enabled	Specifies whether the tax line is enabled.
Months of the year	If left blank, this value applies to every month. Alternatively, you can enter specific month numbers (for example 5,6,7,8,9), which enables the tax line from May to September only.
Max consecutive nights	Specifies the maximum number of nights for which the tax applies (for example 2). In this instance, the tax is only charged for the first two nights.

Accommodation Tax Entry

A Detailed Revenue Entry Line record has an Accommodation Tax Entry record created for each enabled Accommodation Tax Line. These Accommodation Tax Entry records are used in the hotel system to store the accommodation tax amount.

If the accommodation tax is included in the rate, the amount in the Detailed Revenue Entry Line record includes the tax, while the accommodation tax amount is found in the Accommodation Tax Entry records.
If the accommodation tax is not included in rate, a new Detailed Revenue Entry Line record is created for that tax, and the accommodation tax amount is recorded in one Accommodation Tax Entry record.
The accommodation tax entry records that are included in rate are posted with the night audit.

Field	Description
Accommodation Tax Code	Specifies a unique Accommodation Tax Code.
Reservation No.	The hotel reservation number.
DRE Line No.	The Detailed Revenue Entry Line number.
Date	The date from the Detailed Revenue Entry Line. Used for filtering records.
Tax Description	The description from the Accommodation Tax Line.
Tax Posting Account	The Tax Posting Account from the Accommodation Tax Line.
Tax included in rate	The Tax included in rate from the Accommodation Tax Line.
Percentage of rate	Specifies the percentage of rate. If the Detailed Revenue Entry Line amount changes, this line is recalculated.
Tax Amount	Specifies the calculated accommodation tax amount based on the"Accommodation Tax Code and Accommodation Line No. in the Accommodation Tax Line.

Setup required

Select the Hotel Setup, and fill in the Accommodation Tax Profile field in the General FastTab to enable this feature.