Allocating Dining Tables Automatically to Multiple Reservations

In this article

Allocating dining tables for a selected date, dining period, or section

See also

The automatic allocation process takes place when you press Allocate Reservations in the Dining Allocation panel. The program automatically allocates all reservations for the selected date.

Note: The program can only allocate automatically those entries for which there are available dining tables. It does not allocate walk-in entries.

Allocating dining tables for a selected date, dining period, or section

Command setup

You can let the program allocate dining tables automatically by using the command TR-R-ALLOCATE_DAY (Allocate Reservations). Any section selection is done in the panel.

If you add parameter ALLOCDAY_ALLOCSECT, the program displays a dining area sections pop-up window after you start the process, so you can limit in which sections the allocation takes place.

The allocation process

The program selects all the unallocated reservation entries for the date selected in the Dining Allocation panel and tries to allocate them, starting with the entries that need the most number of guests.

If you have pressed a dining period on the dining period filter menu, only the dining reservations for this dining period will be allocated.

If you have selected one ore more dining area sections to allocate in before you start the process or after, only dining tables in those dining area sections will be allocated.

For each entry, the program builds a list of dining tables and combined dining tables that are free at reservation time for the desired duration. It sorts the tables by Allocation Rank No. and selects the first in the list.

To allocate dining tables automatically for multiple reservations

  1. In the Dining Allocation panel, browse to the day you want to allocate for.
  2. If you want, you can press a dining period to allocate only reservations during that period.
  3. If desired, you can set a dining area section filter (see Note below).
  4. You can see the statistics on unallocated, partially allocated, and fully allocated entries in the panel.
  5. Select Not Allocated.
  6. Select Allocate automatically or Allocate automatically for sections.
  7. If you select to allocate for sections, you select the sections in the dining area section pop-up window that comes up (see Note below).
  8. Confirm to allocate (the program tells you how many reservation entries it is going to try to allocate).

The program attempts the allocation and prompts you in the end with how many entries it allocated and how long it took.

Note: For section filtering, there are two ways of selecting sections:

  1. You select the sections you want to allocate in before you start the allocation by using the dining area section filter in the panel (step 3).

  2. The dining area section pop-up window is part of the allocation process. When you start the allocation process, the system displays the dining area section pop-up window (step 7).

    • You can select more than one dining area section.
    • If you press OK without selecting any section, the system uses all dining area sections for the allocation process.
    • If you press Cancel, the system cancels the allocation process.

    Note: If you have already set a selection filter in step 3, this section filter is used and no pop-up window appears.

See also

Allocating Dining Tables Automatically on Reserving

Allocating Dining Tables to a Single Reservation

Canceling Allocations for Multiple Reservations

How to: Allocate Dining Tables

How to: Change and Cancel Allocation