When coupons are to be used on the POS, you need to scan (or enter) the barcode on the coupon or enter the barcode number. The system checks the following:
- The coupon must be Enabled (see How to: Set Up Store Coupons).
- If the coupon has a Valid From Date, today's date must be equal or later than the date on the coupon.
- If the coupon has a Valid Until Date, today's date must be before or equal to the date on the coupon.
- If the coupon has the Max pr. Member field filled out, a member card must have been scanned. If the card has been scanned, the system checks to see if the member has already used the coupon as often as specified in the Max pr. Member field. If so, the system will issue an error stating that the coupon has reached the maximum number of usage.
- If the coupon has the Member Value field filled out, a member card must have been scanned. If the card has been scanned, the system checks to see if the member belongs to the club or scheme specified in the Member Type and Member Value fields.
- If the value in the Affects field is Last Item Line, the coupon must be valid for the item that was scanned before the coupon was scanned. If not, the system issues an error saying that the coupon is only valid for next/last item line.
- If the value in the Affects field is Next Item Line, the system saves the coupon barcode and displays this message: „Scan item now to trigger coupon“.
If the next item scanned is not listed in the Use Restriction section of the coupon card, the system issues an error message saying that the coupon is only valid for next/last item line.
When you press the Total button on the POS, all scanned coupons are checked to see if they can be used. If they can be used, they will trigger discounts, either fixed amounts or percentages. The discount amount will either be applied to the transaction as coupon discount or as a tender, depending on the value in the Handling field.
If the value in Handling is Discount, you see if the correct discount has been calculated when you tap the Total button. Discount shows the total discount amount.
If the Handling value is Tender, you will see that a Payment line has been inserted when you tap the Total button.
When a transaction with coupons is posted, the Trans. Coupon Entry table is populated. If the coupon is set to have a Number Series or Sequence No. as a part of the coupon barcode, an entry is created in the Coupon Entries table.
After the payment has been made, coupons that were scanned and not used will be shown in a pop-up form.