Sending Part of the Amount from an Open Bag to the Bank or G/L

If you want to deposit only part of the cash in an open bag to the bank (or post it to a G/L account), you cannot transfer a fraction of a bag directly. Instead, you must first split the bag into two — one bag holding the amount to be deposited and one holding the remainder — and then create a safe transfer for the deposit bag. This two-step process ensures the safe register remains accurate and the denomination detail for both portions is preserved.

Step 1: Split the bag

  1. Click the icon, enter Store Safe List, and select the relevant link.
  2. Select the safe and on the Related menu choose Safe - Open Bags. The Safe Bag List opens.
  3. Select the bag that contains the amount you want to send to the bank.
  4. On the Actions menu, choose Safe Bag - Split Bag. The counting form opens.
  5. Enter the amount that should be sent to the bank. You can use By Denomination to specify exact coins and notes, or the Only Total option if denomination detail is not required for the deposit portion.
  6. Choose OK, then confirm the split when prompted. A new bag is created with the deposit amount; the original bag is reduced to the remainder.
  7. Note the new bag number shown in the confirmation message — you will use it in the next step.

For detailed instructions on the split options, see Splitting a Bag Into Two.

Step 2: Transfer the deposit bag to the bank or G/L

  1. Click the icon, enter Safe Transfer List, and select the relevant link.
  2. Choose New to create a new safe transfer. The Safe Transfer card opens.
  3. In the Safe No. field, select the safe that holds the bag.
  4. In the Transfer Direction field, select From Safe.
  5. In the Bal. Account Type field, select Bank Account or G/L Account depending on the destination.
  6. In the Bal. Account No. field, select the target bank account or G/L account.
  7. On the Lines FastTab, enter the new bag number from step 1 in the Bag No. field. The amount is populated automatically from the bag.
  8. On the action bar, choose Post (or Post and Print to also print a confirmation slip). Confirm when prompted.

After posting, the deposit bag is closed in the safe register and the amount is recorded as transferred to the selected bank or G/L account. The remainder bag remains open in the safe for future handling.

Tip: Printing a confirmation when posting the transfer gives you a document to reconcile with the bank's receipt at the branch.

See also

Splitting a Bag Into Two

Money from Safe to Bank or G/L

Bags