Units of Measure

In this article

To set up Units of Measure

Purchase Unit of Measure

To set up comparison Units of Measure

Comparison prices

To calculate comparison prices

Before you start creating retail items you should set up units of measure codes, which you then assign to retail items. You can set up an unlimited number of units of measure codes.

To set up Units of Measure

  1. Search for and select Units of Measure. The Units of Measure page appears.
  2. Click New to enter a new unit of measure.
  3. Fill in the Code and Description fields.
  4. If you want the unit of measure to be the one the scale and barcodes use as a base unit of measure, select the Weight Unit of Measure check box.

To calculate the item price for a comparison unit, you need to set up comparison units of measure and the conversion factors between them. For example, to calculate kilogram price for an item that is sold in a 100 g package, you need to set up the conversion factor between the unit of measure of the item and the comparison unit. When you have set up comparison units of measure, you can assign those to items and have the program calculate the item price for the comparison unit; for example, the kilogram price for an item that is sold in a 200 g package.

Setting up comparison units of measure makes it possible to compare prices of items even if they are of varying quantities and units of measure.

Once you have defined the conversion factor between one unit and other two units, that is, between A and B, and A and C, the program will automatically calculate the conversion factor between B and C. This saves you a considerable amount of work when setting up comparison units of measure.

Purchase Unit of Measure

The Purchase Unit of Measure defines the unit of measure used to purchase an item; this is especially the case when an item is purchased in a unit that is different from the base unit of measure. For example, the base unit of measure for Sodas is bottle, but Sodas are ordered and purchased in carton. Therefore, the Purchase Unit of Measure for soda should be set to carton.

To set up comparison Units of Measure

  1. Search for and select Comparison Units of Measure. The Comparison Units of Measure window appears.
  2. Click New to enter a new comparison unit of measure.
  3. Fill in the Code and Description fields.
  4. Click the Conversion action, in the Process group, for a unit you want to use as basis for conversion. The Conversion window appears.
    Note: The program has automatically entered the conversion factor 1 between the chosen base comparison unit and itself.
  5. In the Comparison Unit Code field, select a unit of measure.
  6. Fill in the conversion factor in the Conversion Factor field, keeping in mind the equation: Base Unit = Comparison Unit * Conversion Factor.

Repeat steps 5 and 6 for additional units that you may wish to convert to the base unit.

Once you have completed entering conversion factors between the base unit and the selected units, the program has created conversion entries and calculated conversion factors between each pair of the selected units.

Example

You have set up three comparison units, Liter, Milliliter and Centiliter. You first select Liter to set up its conversion values. The conversion factor between Milliliter and Liter is 1000 and the conversion factor between Centiliter and Liter is 100. When you have entered this information in the Conversion window for Liter, the program has already created a conversion value entry for Milliliter and Centiliter. If you later add another unit, like fluid ounces, you only need to set up a conversion factor with one unit, such as Liter. The program then calculates and creates entries for the other units connected with Liter.

If the base unit is kilogram and the comparison unit is gram, the conversion factor is 1000. If the base unit is gram and the comparison unit is kilogram, the conversion factor is 0,001.

Comparison prices

You can have the system calculate a comparison price for an item, based on a particular comparison unit of measure. This lets you compare the prices of items that are sold in units of different size.

To calculate comparison prices

  1. Search for Retail Item List. The Retail Items list appears.
  2. Browse to the item, for which you want to calculate comparison prices, and double-click to open the Retail Item Card.
  3. Go to the Tracking/Comparison section.
  4. Fill in the Base Comp. Unit Code field, by selecting the relevant comparison unit code.
  5. In the Qty. Per Base Comp. field, enter the relevant quantity.
  6. Fill in the Comparison Unit Code field, by selecting the comparison unit code you want to compare the base comparison unit to.

The program automatically calculates the comparison price. From now on, when you change the unit price of the item, the program will update the comparison price accordingly.
Note: This is only valid for the item price on item card level which may not be the active sales price.

Example

A comparison price in kilograms for an item sold in 200 g units, at the price of 20, is 100. The kilogram price can than be compared with the kilogram price for other items. When you have calculated the comparison price for a retail item, you can print it on shelf labels.