In this article
Deposits (as Security deposits)
Deposits (as Member Contact Temporary Accounts)
Deposits (as Member Contact Temporary Accounts)
Bookings for LS Central offers the possibility to accept prepayments (deposits) towards reservations charges, as well as to issue security deposits at the time of sale (payment) of the activity.
Before any deposits can be accepted, you must specify on the reservation type if deposits are allowed, and on which level, that is whether it is on reservation level (reservation header) or on activity reservation level (per reservation line).
Deposit schedules can also be assigned to a reservation, for example a preset schedule describing when deposits should be paid according to arrangement with the client. The system will then keep track of when deposits are due and those entries will be shown in the Role Center as Deposits Due Cue indicators.
See the Deposit Policy settings for more information on deposit schedules.
Deposits (as prepayments)
You must define the Item (G/L account) on the reservation types which will be used to post the entries into the G/L through the POS journal.
On the POS, you can use the following POS commands to assign a button to handle deposits:
- PREPAYRES - shows a list of reservations that you can select for the deposit payment.
- PREPAYCURRES - selects the currently active reservation as the retriever of payment.
Note: If the selected reservation has deposit schedule assignments, the above POS commands will not allow the user to enter the deposit amount, but rather show the user the list of outstanding deposit schedule entries and the user will be required to select from the list, i.e. which entry the customer is finalizing.
After you select one of the above, you (or the cashier) are asked to enter the deposit amount, which cannot exceed the current balance outstanding on the reservation. When the entry is finalized on the POS, the journal lines will show the deposit entry and reservation information, which can be used as receipt for payment.
When the reservation (or any activity) on the reservation is being paid on the POS, any deposits that have been issued are deducted from the total amount to be paid on the POS to finalize the reservation.
Deposits (as Security deposits)
You must define the Item (G/L account) on the reservation types which will be used to post the entries into the G/L through the POS journal.
At the activity products where security deposits are required, you can enter the required deposit amount when selling that type of service. This additional deposit amount will be added to the POS journal lines when the product is being finalized (sold or paid) on the POS , and will increase the total amount to be paid. See the Security Deposit field on the Activity Product Card.
At the POS, you can use the following POS commands to assign a button to handle the refund of security deposits:
- RETRNRESDEPOSIT - shows a list of reservations that you can select to return the security deposit.
- RETRNCURDEPOSIT - selects the currently active reservation as the one selected for returning the deposit.
After you select one of the above, any deposits that have been issued on the reservation will be pulled into the POS journal lines for return handling.
When the sale is then finalized on the POS, the deposit amount is withdrawn from the reservation transaction entries.
Note: When an activity or a reservation is canceled, then any registered deposits will be refunded during the cancellation process at the POS.
Deposits (as Member Contact Temporary Accounts)
You can also keep track of Member Contact Deposit Accounts for the purpose of entering deposit payments and then using them later as payment for goods and services. See the Activity Setup page, the Member Deposit FastTab, for the required setups, and then the these POS commands apply:
- SELLMEMDEPOSIT - to enter members' payments to the deposit account.
- PAYMEMDEPOSIT - to use members' deposit balance as tenders in a POS transaction.
Deposit schedules
The user can assign a predefined deposit policy on the reservation type (or on the reservation), which determines how high a deposit is required and when those deposits should be paid. A deposit schedule can have multiple deposits set on different dates, if needed. The deposits due are presented on the reservation FactBox area, and on the Activity Manager Role Center Cue section.