You can manage deposits or prepayments in various ways. You can control all about deposits from Reservation Deposits page.
Deposit Policy
The deposit flows starts on deposit policy. If reservation rate has a deposit policy setup, then deposit schedule entries will be created.
Collection
Next step, it's the deposit collection.Collect Deposit button is available from Deposit Entries in Reservation Depositspage and from Invoice Management page as well.
On collection, you can specify "Invoice Type" of deposit and, optionally, the folio no. If you don't assign a folio at the collection moment, you can do it later with Deposit Assignment table.
Consumption
All deposit assignments will be used on invoices or POS transactions for paying folios.
In POS when you open the folio payment panel, if system detects some unassigned amount, it will ask you if want to use it.
-> If you use it, it will create a deposit consumption line in POS Transaction.
-> If don't, doesn't create no entries.
Anyways, POS consumption can be voided and then create a new consumption with a custom amount by use "Consume prepayment" button. This menu button "Consume prepayment" was added to "Deposit" menu in POS Sales panel.
Refunding
In case, we need to refund the deposit previously collected, there is a Refund Deposit button available from Deposit Entries.