How to: Work with Excel (Export/Import)

In this article

To export purchase budget data from Retail Purchase Budget into a Microsoft Excel file

To import purchase budget data from a Microsoft Excel file into Retail Purchase Budget

Microsoft Excel file layout for Retail Purchase Budget

Columns in the Microsoft Excel file layout

Microsoft Excel is a widespread tool among controllers and planners due to its flexibility and ease of use. Working with Excel Export and Import lets you create budgets in LS Central, export and maintain them in Excel, and to re-import into LS Central.

You can import the Excel spreadsheet into the original budget and either overwrite or append to the existing information. Alternatively, you can import the Excel spreadsheet to a different budget, allowing various workflows and processes.

When the budget is exported from a Retail Purchase Budget, the data is stored in an Excel file (with extension .xlsx) in a temporary location. The exported Purchase Budget data is not deleted from the original Retail Purchase Budget. This functionality lets you extract a copy of the Purchase Budget data for further analysis and consolidation in Microsoft Excel. Purchase Budget data can also be moved to another company's Retail Purchase Budget with Microsoft Excel files.

To export purchase budget data from Retail Purchase Budget into a Microsoft Excel file

1. Click the icon, enter Retail Purchase Budget List, and select the relevant link.
2. In the Retail Purchase Budget List, select a budget to export, and click the Purchase Budget action.
3. Click Excel - Export Budget to Excel.
4. Fill in all fields as needed:
   • State a Start Date, No. of Periods, and Period Length.
   • Select the Budget Name and Division Code filters on the Filter: Retail Purchase Plan Entry FastTab.

To import purchase budget data from a Microsoft Excel file into Retail Purchase Budget

1. Click the icon, enter Retail Purchase Budget List, and select the relevant link.
2. In the Retail Purchase Budget List, select a budget, and click the Purchase Budget action.
3. Click Excel - Import Budget from Excel.
4. Fill in all fields as needed:
   • Enter the Workbook File Name and Worksheet Name where you want to retrieve the data from.
   • State the Budget Name to where you want the Purchase Budget data imported. This is defaulted to the current budget, if you wish to select a different budget it must be one which you have edit permission, if the Edit Budget permission is not set to Anyone in the Replen. Setup. For more details, see Budget Permissions.
   • Specify the Store No., Option, and Description for the selected budget.

Microsoft Excel file layout for Retail Purchase Budget

Columns in the Microsoft Excel file layout

Field	Description
Budget Value Types	The type of the budget values: Purchase Amount - total purchase amount. Quantity - number of purchase units.
Budget Levels	The detailed levels of the budget based on the Budget Type: Division Item Category Product Group Item Item Hierarchy
Budget Periods	The budget is broken down into time periods which can be daily, weekly, monthly, quarterly, and yearly based on the Period Type. For example: 10 Months (No. of Periods = 10, Period Type = Month). There will be 10 columns in the Microsoft Excel file with each column represents 1 month.