Rooms

In this article

To create a new room

General

Occupancy

Room Status

Room Ranking

You must set up the rooms for your hotel property to sell a room. To do so, you must first set up Room Types.

To create a new room

1. From the Navigation menu in the Hotel Back Office role center, click Hotel Setup, and then from the Navigation bar, click Rooms.
   Or
   Click the icon, enter Rooms, and select the relevant link.
2. Click the New action, and in the Room Card, fill in the fields.

The tables below list and describe the fields in the FastTabs in the Room Card.

General

Field	Description
Room	Unique ID for the room.
Property	The property this room belongs to.
Room Type	The room type this room belongs to.
Priority	Rooms with lower Priority number will be allocated first.
Name	The name of the room.
Description	Description of the room.
Building	The building in which this room is located.
Wing	More detailed location of the room, the wing this room belongs to. Tip: In the Hotel Wing List, you can create multiple wings for your hotel: Click the icon, enter Hotel Wing List, and select the relevant link. Click the Edit List action, and insert wing, property, and description in the list.
Floor	The floor on which the room is located. Tip: In the Floor List, you can create multiple floors for your hotel: Click the icon, enter Floor List, and select the relevant link. Or find this page from the Hotel Setup menu in the Hotel Back Office role center, where you click Floors. Click the Edit List action on the Floor List page, and insert floor, building, property, and description in the list.

Occupancy

Information in these fields is derived from the Room type setup.

Field	Description
No. of Persons	The number of persons that can stay in this room.
No. of Adults	The number of adults that can stay in this room.
No. of Children	The number of children that can stay in this room.
No. of Extra Beds	The number of extra beds that can be added to this room.
No. of Cribs	The number of cribs that can be added to this room.

Room Status

Shows the status of this room.

Field	Description
Allocated	Shows Yes or No, depending on whether this room is allocated to a reservation.
Checked In	Shows Yes or No, depending on whether this room has a reservation that is checked in to the room.
Housekeeping Status	Shows you the housekeeping status for the room.

Room Ranking

The Room Ranking allows the system to prioritize specific rooms when auto-allocating them.

• Go to Room List, and click the Room Ranking action to set up the room ranking.

All rooms are sorted by Ranking. The rooms with the lowest ranking will be prioritized.

Initially, all rooms have a ranking of 0. To set up the room ranking, you must first click Actions - Reset Rankings, and then you can use the Up and Down actions to change the rankings.