The Bag Type on a Safe Ledger Entry and its linked safe bag determines how the money in that bag is categorised and posted. The three available types are:
- Bank — the bag is earmarked for bank deposit. Bank bags are excluded from coins when the Exclude Coins to Bank option is set on the tender type.
- Safe — the bag is general safe cash, available for float replenishment or further counting.
- Fixed Float — the bag represents a permanent float amount that circulates between the safe and the drawer each day.
You may need to change the type when a cashier placed cash in the wrong bag category, or when you decide that safe cash should instead be designated as a bank deposit (or vice versa). You can only change the type on open entries.
The action is performed directly on the Safe Ledger Entry list, not on a card.
To change the bag type
- Click the
icon, enter Store Safe List, and select the relevant link. - Select the safe you want to work with, then on the Related menu choose Safe - Ledger Entries. The Safe Ledger Entry list opens, showing all entries for the safe.
- Locate the entry whose type you want to change. Confirm that the Open column shows Yes. Entries where Open is No cannot be changed.
- With the entry selected, on the Actions menu choose Change Safe Type.
- A menu is displayed listing the valid target types based on the current type:
- If the current type is Safe, the options are Bank and Fixed Float.
- If the current type is Bank, the options are Safe and Fixed Float.
- If the current type is Fixed Float, the options are Safe and Bank.
- Select the target type. For Fixed Float, the entry must already have a Statement Code and an active bag linked to it. Only one Fixed Float bag is permitted per statement code.
- The Safe Type column on the Safe Ledger Entry list updates immediately. If the entry has a linked safe bag, the Bag Type on that bag is also updated.
To verify the change in the change log
- Click the icon, enter Store Safe List, and select the relevant link.
- Select the safe, then on the Related menu choose Safe - Open Bags. The Safe Bag List opens.
- Select the bag whose type was changed, then on the Related menu choose Safe Bag - Change Log. The Safe Bag Change Log opens, showing a new entry with Action Type = Bag Type Changed.
Note: You can only change open entries. If the entry is closed, you must consult your accountant or use a corrective journal entry in the Store Safe Journal.
See also