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The system can assign deposit policies, either based on reservation type or manually assigned on the reservation.
The deposit policy determines if and how a deposit schedule is issued and calculated when the user confirms a reservation. The scheduled deposits are then assigned to the reservation as a deposit charge due. At this point, however, no G/L postings have been processed, only an estimation of the charges in case the deposits would be collected and charged to the customer through the point of sale or through standard Business Central invoicing. The reservation must have a customer account assigned in case the deposits are collected via BC standard invoicing.
The invoicing of deposits or payment of deposits through a POS are manually handled.
To define deposit policies
- Click the
icon, enter Activity Deposit Policy, and select the relevant link. - Fill in the fields to create a deposit policy for the activity.
| Field | Description |
|---|---|
| Code | A unique ID to identify the deposit policy. |
| Description | A general description of the policy. |
| Issue Invoice | Specifies if an invoice is automatically issued when a deposit schedule is created. |
Settings
The calculation logic settings for how to determine the deposit schedule:
- Deposit Calculation Method - Specifies on which date the deposit will be issued, for example is it based on the date of confirmation or the reservation date.
- No. of Days The X number of days after confirmation or prior to reservation date when the deposit should be issued.
- Deposit % The percentage to be calculated based on the reservation balance.
- Fixed Deposit Amount - Specifies the fixed deposit amount and/or the amount on top of the percentage calculated.
Assigning and processing deposit policy
You can assign the deposit policy to the reservation type as the default setting for all related reservations. On the status settings, you can specify if the deposit policy assignment is carried out or retracted, which would automate the issuing of a deposit schedule, if needed.
Note: If you assign a deposit policy manually on the Reservation Card, the manual assignment will overwrite any other assignment logic.