Reservation Deposits

Deposit Schedule

This page replaces the Deposit Schedule page that was opened from a reservation. It shows deposits scheduled to be collected, which can be based on deposit policy or created manually.

Field	Description
Deposit Due Date	Unique ID reference for the deposit schedule line.
Invoice Type	Invoice type for deposit.
Payer No.	The payer this schedule line targets. Starting in v28, the deposit policy produces one schedule line per Invoice Type and Payer — a reservation with a guest payer and a company payer therefore shows separate lines so each payer's collection progress can be tracked independently. Legacy schedule lines created before v28 leave this field empty and stay grouped per Invoice Type.
Deposit %	Deposit percentage based on the invoice type amount.
Deposit Goal	Deposit Goal at Due Date for the Deposit Goal Calculation Mode.
Deposit Amount	Deposit amount to collect.
Deposit Collected	Deposit collected for the line.
Description	Description of the deposit schedule line.
Payment Date	Date of deposit payment.
Paid	Indicates whether the deposit is due or not.

The table below lists and describes the actions on Reservation Deposits page.

Action	Description
Refresh Schedule	Re-issues the deposit entries from deposit policy.
Collect	Opens the Deposit Payment page to collect scheduled deposits.
Refund	Opens the Deposit Payment page to refund scheduled deposits.

Tip: You can also hide the Deposit schedule sub page by clicking a caption, and the system will save this change for next time.

Deposit Entries

This page shows a filtered list of all deposit entries, collections, consumption, and refunds.

These are the main fields:

Field	Description
Entry Type	Deposit Collected, Deposit Consumption, or Deposit Refund.
Date	Date of entry.
Payment Type	Payment type of deposit.
Invoice Type	Invoice type of deposit.
Folio No.	The entry's folio number. Optional in collections and refunds, but is always set for consumption.
Description	Description of entry.
Amount	Entry amount.

Main actions:

Action	Description
Collect	Opens the Deposit Payment page to collect the deposit.
Refund	Opens the Deposit Payment page to refund a deposit.

Deposit Assignments

The Deposit Assignment feature facilitates the split process of deposits collected but unassigned to a folio, always considering the original invoice type.

Example: A deposit of 200 is collected for guest and two guest folios, one folio requires 150 and the other 50.

Line Field	Description
Target Reservation No.	The receiving reservation of deposit assignment.
Folio No.	The receiving reservation folio no. of deposit assignment.
Percentage	Percentage of total collected deposit to assign to current folio.
Amount	Assigned amount to folio. It can be calculated based in Percentage or be a fixed amount.

Main actions:

Action	Description
Auto-Assign	Distributes automatically the total collected deposit between folios of the same invoice type.

Payer Balances FactBox

The Payer Balances FactBox shows the deposit position for each payer on the reservation in a collapsible tree. The FactBox opens collapsed; expand a payer row to see the full breakdown. Clicking a payer header drills down to the Reservation Payment Entry list filtered to that (Invoice Type, Payer) combination, where every collection, refund and consumption entry is visible.

Each payer appears as a header row showing <Payer Name> (Type) and the payer's Outstanding amount — the deposit still to be collected from that payer (Goal minus Paid minus Refunded), on the same basis as the Deposits OverviewSummary.

The Outstanding value is highlighted in red when the payer is under-collected and in green when over-collected.

Expanding a payer row reveals the following child rows:

Row	Description
Outstanding	Deposit still to be collected from this payer — Goal (scheduled deposit) minus Paid minus Refunded, the same basis as the Deposits Overview Summary Outstanding. Red when positive (under-collected); green when negative (over-collected).
Deposit Balance	Deposit currently on hand for this payer — deposits collected, minus refunds, minus deposit already consumed. Green when positive (deposit available to draw on); red when negative.
Consumed	Deposit already applied to charges by Night Audit, POS Statement, or Sales Invoice postings on the payer's folios.
Paid	Gross deposit collected for this payer.
Refunded	Total deposit refunded to this payer.
Folios	Sum of amounts across all folios for this payer. Expand the Folios sub-group to see one line per folio, showing the folio number, description, and amount.

Note: The previous Deposits Due FactBox is hidden as of v28. The same information is now available on the Deposit Schedule list (per-payer collection progress) and on this Payer Balances FactBox.

Deposits Overview FactBox

The FactBox shows a single Summary group with the reservation-level totals Outstanding, Deposit Balance, Goal and Consumed

Colour-coded for quick scan:
- Red when the reservation is under-collected or over-consumed
- Green otherwise.
The Paid and Refunded totals are also available but hidden by default — add them through Personalize.
The previous per-folio repeater was removed; folio-level detail is available on the Payer Balances FactBox above (drill-down to Reservation Payment Entries) and on the Deposit Entries FastTab.

Folios FactBox

The Folios FactBox, which showed the balance per folio, is hidden on this page as of v28.

Because the deposit pool is now held per payer, a per-folio outstanding figure is misleading, use the Payer Balance FactBox above instead.
- Which shows the balance per (Invoice Type, Payer) and drills down to the individual entries.