The Deposit Assignment feature allows users to assign reservation deposit to folios and be able to consume it in folio payment transaction.
To create a new Deposit Assignment
For example: Reservation A has a deposit of 500 and three folios, one with rate charges, another with just beverages and other for extra activities. Then through deposit assignment it is possible to assign an amount of 300 just for beverages.
To create a new Deposit Assignment
- From the Reservation Card Action Bar, click Invoice Management.
- From the Actions, select Deposit Assignment. A new page opens where you handle deposit assignments.
- Fill in all the related fields.
| Header Field | Description |
|---|---|
| Total Collected Deposit | Non-editable field that shows the sum of all reservation deposit non-related to specific folios. |
| Total Unassigned | Non-editable field that shows total collected deposit unassigned. |
| Line Field | Description |
|---|---|
| Target Reservation No. | The receiving reservation of deposit assignment. |
| Folio No. | The receiving reservation folio no. of deposit assignment. |
| Percentage | Percentage of total collected deposit to assign to current folio. |
| Amount | Assigned amount to folio. It can be calculated based in Percentage or be a fixed amount. |
| Consumed | Non-editable field that shows the consumed amount of deposit assigned. |
| Balance | Non-editable field that shows the deposit assignment without the consumed amount. The available deposit amount to consume for the current folio. When balance is 0, line will turn on green. |
| Page Action | Description |
|---|---|
| Auto-Assign | Distributes automatically the total collected deposit between the folios. |